More than 30 people advised the state on how to proceed. The state asked companies to meet 12,310 specific requirements. None of the companies met all of those requirements.
Partially because of that, the renegotiated contract was expected, Gainer said.
State ERP project manager Todd Childers said the state could not do a project of the ERP's size without certain unknowns that would have to be dealt with after a contract was signed.
"There would have been change orders regardless of who the vendor was," Childers said.
(Companies the state contracts with are known as vendors. Renegotiated contracts are known as change orders.)
Last year, one of the losing bidders, Accenture, questioned CGI's ability to do the project for the price CGI bid in the first of two rounds of bidding. That price eventually went up in the second round, but CGI still came in with the lowest bid and the fewest hours of labor.
Last year, CGI said it would need 514,000 hours to complete the project at an average rate of $118 an hour. By contrast, Accenture needed 20,000 more hours — 533,000 hours — at $164 per hour. At the high end, a third bidder committed to 622,000 hours at $144 per hour.
Alsop said that even with the extra $12.4 million headed CGI's way, the contract still would end up costing less than either of the other bids.
Officials also said one of the changes made last week could bring in nearly $8 million a year by allowing the state to work closely with the federal government to collect bad debt.
"We really feel that is a low number," Perdue said, referring to the amount of debt the state would be able to collect because of the ERP. "We're pretty confident we will end up with more."
The state and CGI spent part of the past year deciding if the original contract needed to be changed. There are three categories of changes: work the state originally demanded but CGI did not agree to do; work the state originally demanded but realizes now it does not need done; and work the state never realized it wanted.
Officials said the state was able to save some money by telling CGI not do some work the state originally agreed to pay for.